A good recruitment process is key to hiring top talent. It may seem quite complicated to create a good recruitment process, but a great recruitment process will pay off (and there are tools like Pypa Hire to make life easier). In this guide, we’ll go through all of the steps of a recruitment process, from defining the job to onboarding, to show you how to create a recruitment process to hire top talent:
Firstly, you need to accurately define the position you are hiring for. What skills are you looking for? In particular, what skills are missing in your organization, department or team that you are hiring to fill? This doesn’t just include hard skills but also soft skills. (However, regardless of what skills you are looking for, you need to separate them into essentials (i.e. minimum requirements) and nice-to-haves).
Now you’ve figured out what you’re hiring for, you can write a job description. But how do you write a job description that stands out in the crowd?
Your job description will do no good if you can’t get it out there, so you need to advertise your job with every tool you have available (not just job boards):
Job boards are still really important in hiring, but you need to look beyond Indeed. Place your jobs on job boards that are specific to your industry (for example, StackOverflow or YCombinator for IT) which will help you narrow in on qualified candidates. Also, consider placing jobs on job boards for specific groups (e.g. women and minorities) to attract diverse candidates. Remember, that many of these options are free, if you are a small business on a limited budget. An ATS like Pypa hire lets you post on multiple job boards at once.
These days, prospective employees are as likely to see a job opening on social media (especially LinkedIn) as a job board. There’s lots of ways you can recruit on social media, not just limited to posting your job listings. You can also use your social media accounts to promote your company culture and even ask your employees to share job postings. Always remember to use appropriate hashtags and that you don’t have to limit yourself to the main platforms.
Candidates will also look at your website, where you should have a more detailed job description (and position description). They may have even found the job on your website. This means it’s very important that your website (as well as your listing) is representative of your employer brand. It’s another good place to talk about benefits and show off your company culture.
Of course, there’s one more (big) thing that you can do to increase your talent pipeline.
Many of the top candidates may be currently employed. Despite this, this is a talent pool you don’t want to miss out on as it may include the top talent. Where do you find passive candidates?
Once you have your candidates, you need to start reviewing them. How do you review applicants?
It’s not just employees who can interview badly, recruiters can too. Here’s some tips for interviewing well:
Once you’ve decided on a candidate (which should be a lot easier with a proper interviewing process), you need to check their references and then offer them a job. When you’re doing this:
It’s not just your eventual hire who you need to please. All of your candidates matter, because their candidate experience will reflect on your employer brand. This is why it’s very important to keep candidates up to date with where they are in the hiring pipeline, give them lots of notice and give feedback after the interview so that they have a positive candidate experience.
Keep your new hire happy with a good onboarding process. Onboarding should be a quick, fuss free process. Onboarding is easy with the Pypa suite. Pypa HR takes care of everything for you and comes with a handy checklist so you can make sure you haven’t missed out any part of the onboarding process.
After you’ve made a hire, it’s crucial to review the recruitment process so that you can improve your hiring process. Pypa Hire or another ATS is perfect for this because it includes metrics from which it is easy to generate hiring reports. Pypa Hire’s metrics include:
By looking at these metrics, you can identify problems and solve them before you have to hire again.
Creating a recruitment process that helps you hire top talent is something that will pay off for your business in the long run. If you follow these steps (and have a little help from an ATS like Pypa Hire), then recruitment will be far easier. From sourcing plenty of qualified candidates to hiring the perfect person, you too can create a recruitment process to hire top talent. Still find recruiting overwhelming?—Register your interest for Pypa Hire today!
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